SSMU Interim Status Application Form

Interested in starting a club? Fill out the form below to apply for Interim Club Status with the SSMU!

Interim Status is a probationary period for new clubs that lasts 3-5 months, during which the new club must meet all of the requirements for club status and host at least three events or initiatives for its members.

Before you complete this application, be sure to get in touch with the Club Administrative Assistant to confirm whether or not any overlapping clubs are already in existence! You can also check the the SSMU Club Listing to find similar groups that may overlap.

PLEASE NOTE THAT APPLICATIONS FOR THE 2022-2023 YEAR WILL ONLY BE ACCEPTED UNTIL April 7, 2023 AT 11:59 PM. Applications submitted after this date will be reviewed next academic year.

Please enter your McGill Student ID
This is the email address we will use to update you on the status of your application - please check it regularly!
The alternative club name will be used if McGill does not authorize the use of the McGill™ name. Please do not include "McGill" unless it is in the form: "McGill Students" per our MOA

Cover Letter

Please submit a cover letter below with an explanation of the goals, mandate, and operations of your club, as well as how your club will benefit students. The cover letter you write below, along with the rest of your application, will be assessed based on the Interim Status Approval Rubric. Please review this rubric and ensure that your cover letter addresses all of the criteria that the Club Committee considers.
Click or drag a file to this area to upload.
The submission of a proposed annual budget is required. It is mandatory that your budget is formatted with Microsoft Excel or an equivalent spreadsheet program (.xlsx). Please see a sample budget for your reference here.

Club Constitution

A Club Constitution is the binding governing document for all SSMU Clubs and outlines your club's mandate as well as the internal operations of the club, including the breakdown of the executive team, your membership fee (if applicable), and the procedure by which executives are elected. Please download the Club Constitution Template and upload your proposed constitution based on the template in the field below.
Click or drag a file to this area to upload.
Your Club's constitution must be in Word format (.docx)

Member List

In order to be considered for Interim Status, your club must have at least 10 undergraduate or graduate students sign up as potential members should the club be approved. Please upload a list of the names, emails, and student numbers of your signatories in the field below using the template membership list.
Click or drag a file to this area to upload.

Affiliation

Affiliation If your club is a chapter of a larger organization or otherwise is affiliated with a non-SSMU group, that group must write an Affiliation Letter to be included with your application. Affiliation should include details about the relationship between your club and their organization, including any potential funding, other support, information you are required to submit to their organization, etc. Please provide as many details as possible on how your club will interact with their organization! If your club is affiliated with another group, ensure that this is reflected in Article 10 of your proposed constitution!
Click or drag a file to this area to upload.

Additional Documentation

Additional Documentation No additional documentation is required for the submission of an Interim Status Application, but additional materials for consideration by the Committee may be uploaded here.
Click or drag a file to this area to upload.
No additional documentation is required for the submission of an Interim Status Application, but additional materials for consideration by the Committee may be uploaded here.
Click or drag a file to this area to upload.
Click or drag a file to this area to upload.

SSMU Email Address and Web Space

Both Interim and Full Status SSMU clubs can request an @ssmu.ca email address (Gmail) along with a hosted Wordpress site on the SSMU clubs server. Please indicate if you would like either or both.
Please provide your desired URL for SSMU webspace.