Banking Services Contract – SSMU Clubs Portal

Official Club Name *

CLU Number *

Please enter your Club's CLU Number. If you don't know your group's CLU Number, please refer to the Club Names and CLU Numbers (document) . Opens in new window. If your Club's CLU Number is not included in the listing, please contact the VP Finance.

Club Email

Please enter your Club's official ssmu.ca email address. If your Club does not have an email address, you may leave this section blank.

Club Bank Account #

2023-2024 Signing Officer 1

Two signing officers are required to process payments in RBC Express. Please fill out both with unique information, i.e., they should not be the same individual. Any previous Signing Officers for this club who are not included on the most recent form will be removed from RBC Express.

Legal First and Last Name *

First

Last

Position *

Personal Email Address *

Confirm Email

Mailing Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Telephone Number: *

McGill Student ID *

2023-2024 Signing Officer 2

Legal First and Last Name *

First

Last

Position *

Personal Email Address *

Confirm Email

Mailing Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Telephone Number: *

McGill Student ID *

Contract Conditions - We have read and understood the conditions contained in this Agreement and we accept the following conditions:

Condition 1 *

We declare that we are the two (2) elected/appointed representative of my club and my election/appointment adhered to all articles in my club’s internal regulation, constitution and bylaws.

Condition 2 *

We declare that we are enrolled in a McGill undergraduate program and are Members of the Society.

Condition 3 *

We declare and confirm that our club has received official notice of club status, Full or Interim.

Condition 4 *

We understand and accept that the use of the club bank account is only for club business activities.

Form will be signed in person at the mandatory club workshop

Condition 5 *

We understand and accept that we are responsible for all deposits/withdrawals for the club bank account and will perform transparent and accurate transaction recording with due diligence for the Club Audit.

Condition 6 *

We understand and accept that the SSMU can withdraw any amount from the club bank account at any said time given there are outstanding bills to SSMU or third parties. You will be informed by SSMU Accounting of this withdrawal.

Condition 7 *

We will be attending the financial workshop and will ensure that we understand the bank account functionalities before using the service

Condition 8 *

We understand that the SSMU may suspend or close the club/service bank account without notice if: (please read text below)

a) the club/service bank account is overdrawn;

b) there is suspicious activity in the club/service bank account;

c) there is default by one or more of the signing officer(s) in fulfilling their obligation(s) described in the articles of this contract;

d) the club/service fails a club audit;

e) the club/service loses its SSMU recognized club/service status;

f) there is little or no bank activity for a period of twelve (12) months;

g) the club/service fails to notify SSMU accounting of a change in signing officer(s) within 24 hours;

h) the club/service violates any SSMU rules and regulations respecting clubs/services;

i) the club/service opens or maintains another bank account;

Signatures of Signing Officers

Instructions: Please fill out this form in order to apply for a SSMU Bank account for your club or change your bank account’s signing officers. Once filled out, you will receive an email with the completed form.

Signature Signing Officer #1

Signature Signing Officer #2

Signature Signing Officer #3