2024-2025 Funding Application – SSMU Clubs Portal

Student Group Information

Student Group Name *

Applicant Email *

Email

Confirm Email

This will be the email used for all official communication. Please use a group Executive email address rather than a personal email address, if possible.

Type of Group *

Group's Mandate *

Briefly tell us about your student group. You may wish to include your main activities or mission, the number of students involved, and anything else that you think is relevant.

Fund Selection

You can only apply to one fund for each event and only one event at a time. Please refer to the Funding Guidebook found on https://ssmu.ca/resources/funding/ regarding the selection of the appropriate fund. If you are a FULL STATUS SSMU CLUB: select club fund.

Funds Available *

*Only Full-Status SSMU clubs can apply to the Club Fund

Requested Amount *

Specific Funding Request Information

Retroactive or Proactive? *

Retroactive: event/project has already occurred
Proactive: event/project has not occurred yet

You will be required to submit a post-funding report

I acknowledge

Name of Event (if applicable)

Date of Event (if applicable)

The accepted date of event/project (for proactive applications) or the date the event/project occurred on (for retroactive applicants).

Description *

Explain your event/initiative/funding use, what it will entail, how it contributes to the betterment of student life, who will be participating, and how it complies with the mandate of the fund you are applying to. Make sure to include sufficient detail for the Funding Committee to understand all aspects of your event. Do not include any numerical calculations here. You can include calculations in your budgets instead.

Event Accessibility Information *

Please include any information you have regarding the physical, social, or technological accessibility of your event. This will be taken into consideration in the review of your application.

Document Submission

Please note that SSMU can only fund your event budget deficit. (For example, if you request $2,000 but we only see a deficit of $1,000, we can only fund the $1,000.) We will also only consider funding applications that follow the funding committee's budget template. The Budget template is available at: https://ssmu.ca/resources/funding/ Your Budget Spreadsheet must be correctly labelled in this format: Name_Budget_Fall/Winter_Year. Example: SSMU_Budget_Fall_2018

Event Budget Spreadsheet *

Click or drag a file to this area to upload.

If requesting funding for a specific event, submit that budget information here. Important Note!: Please use the Event Budget template available here. When working on the spreadsheet, please DO NOT use Google Sheets. Use any version of Excel or Libreoffice (save in xlsx format)

Annual Budget Spreadsheet *

Click or drag a file to this area to upload.

Important Note!: Please use the Event Budget template available here. When working on the spreadsheet, please DO NOT use Google Sheets. Use any version of Excel or Libreoffice (save in xlsx format).

Were you able to upload the spreadsheets? *

Yes
No

Please provide a direct link to your Event Budget Spreadsheet *

Link to your spreadsheet in your Google Drive.

Please provide a direct link to your Annual Budget Spreadsheet *

Link to your spreadsheet in your Google Drive.

Quotes/Receipts

Click or drag a file to this area to upload.

Submit quotes and receipts to justify the numbers in your Event Budget. Compile into one PDF document. If you do not have quotes/receipts, you may also attach screenshots of quotes from websites, or give your best estimate with an explanation of how you got there. *Without this information, you will not receive funding.*

Were you able to upload your quotes/receipts PDF? *

Yes
No

Please provide a direct link to your quotes/receipts PDF document in Google Drive *

If you are unable to upload the PDF, please link to it here.

Banking Information

Non-SSMU Clubs' Bank Accounts must be organizational accounts and not personal. If your Student Group does not have a bank account please contact the Funding Commisioner for information on how to proceed.

Student Group/Club *

Account Number *

Transit Number *

Institution Number *

Current Bank Balance (Group applicants only)

This is the bank account provided to your group by the SSMU

Target Closing Bank Balance (Group applicants only)

Mailing Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Please indicate the address of the group. If you are a club without a bank account, please put the mailing address of your undergraduate society, or contact fundcom@ssmu.ca. Please do not put in your personal mailing address or your bank institution's mailing address.

Additional Information

Please provide any additional information or concerns you would like the Funding Committee to consider.

Funding Application Submission

Event Declaration/Room Booking Confirmation

Click or drag a file to this area to upload.

If you are a SSMU Club, Service or Department you must declare your event in order to receive Funding. Please provide a screenshot of the event approval. Note: if your event is being hosted in the UC, please provide proof of your room booking.

Submission Statement *

I confirm that all the information and supporting documentation is accurate to the best of my knowledge.

Submission Statement #2 *

I confirm that I have read and understood the most recent SSMU Funding Guidebook.

Submission Statement #3 *

I confirm that if my event has food or drink, I will reach out to the plate club to acquire dishware etc. for my event (theplateclub@gmail.com)

Email *